Youth Employment Certificate
|Job Title:||Administrative Assistant in the Administration/Finance Department|
|Description:||Administrative Assistant in the Administration/Finance Department
General Statement of Duties
Provide high-level administrative support to the Town Manager and Finance Officer.
Distinguishing Features of the Class
An employee in this class is responsible for providing high-level administrative support accomplished by ensuring a broad range of complex administrative functions occur in a timely, efficient, and effective manner; organizing meetings, and maintaining meeting schedules with individuals and community partners. Other duties include developing presentations, reports, agenda items, letters and memoranda, and maintaining related records and files and significant support of budget preparation and execution processes.
Duties and Responsibilities
Essential Duties and Tasks
Provides reports to the Town Manager regarding significant issues pertaining to departments; reviews reports and correspondence submitted by departments to Town Manager (e.g. staff reports, monthly reports, project updates), and determines/initiates appropriate action/response.
Communicates directly with department managers as necessary for the Town Manager when the Town Manager is not immediately available; receives feedback and assists departments in communicating with the Town Manager to promote department manager and Town Manager productivity and efficiency.
Identifies federal, state, and local grant opportunities in support of Town operations and capital projects. Assists the departments with grant preparation, submittal and monitoring.
Helps prepare responses to queries from citizens in a professional, timely manner.
Reviews agenda items for Council meetings; contacts departments for clarification, revisions, or additional information as needed; assists in developing presentation material for use at Council meetings and work sessions.
Promotes the Town of Blowing Rock culture to Town employees, the public, the Council, and other individuals/organizations by demonstrating a positive attitude and high level of customer service.
Assists in governmental accounting and financial operations of the Town as directed; may include review and coordination of general ledger journals and assistance in funding disbursement requests from financial institutions; assists with special financial oriented projects.
Monitors, coordinates, or conducts various projects as assigned; discusses projects with parties involved; gathers proposals and provides recommendations; tracks status and costs of projects.
Complies or monitors administrative and/or statistical data pertaining to Town operations, projects, and programs; analyzes data and identifies trends; summarizes data and prepares reports.
Prepares or completes various forms, reports, correspondence, presentation materials, spreadsheets, newsletters, or other documents as part of regular duties and as assigned by the Town Manager and Finance Officer.
Receives various forms, reports, correspondence, operation reports, statistical data, proposals, laws, statutes, codes, ordinances, policies and procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards, or retains as appropriate.
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheets, databases, presentations, desktop publishing, e-mail, Internet, or other computer programs.
Communicates with Town Manager, Finance Officer, other employees, government agencies, local businesses, community organizations, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, and update the Town Manager or Finance Officer to help them more efficiently resolve problems or give/receive advice/direction.
Recruitment and Selection Guidelines
Knowledge, Skills and Abilities
Knowledge of the principles and practices of public administration and government organizations;
Knowledge of the Town government operations, organizational structure, municipal management, elected officials, and their functions;
Knowledge of research and statistical methods and techniques used in public administration;
Knowledge of ordinances, codes, and policies governing Town operations;
Knowledge of general theories, principles, and techniques of both oral and written communication; and local/regional affairs and issues.
Knowledge of governmental accounting and financial principles and practices.
Skills in performing mathematical calculations and perform multiple duties simultaneously;
Skills in communicating effectively, both verbally and in writing;
Skills in high-level proofreading;
Skills in establishing and maintaining effective working relationships;
Skills and significant experience and capability with Microsoft excel, word, and PowerPoint.
Ability to work in a team environment under sometimes stressful conditions;
Ability to explain complex problems and situations in an understandable manner;
Ability to understand problems and conceive alternate solutions for them;
Ability to present information clearly and in an interesting manner, both verbally and in writing, for various audiences;
Ability to listen well and communicate effectively with citizens and employees having varied educational backgrounds and values;
Ability to deal tactfully with people and resolve conflicts;
Ability to exercise resourcefulness in addressing problems;
Ability to form a high level of trust with members of public and Town employees;
Ability to approach tasks and activities in a flexible manner;
Ability to work independently and perform tasks involving numerous details;
Ability to communicate with customers, and the public in face-to-face, one-on-one settings, in group settings, via email, and using a telephone;
Ability to produce written documents with clearly-organized thoughts with proper sentence construction, punctuation, and grammar;
Ability to comprehend and make inferences from written material;
Ability to help develop creative solutions to problems;
Ability to prepare and present accurate and reliable reports containing findings and recommendations;
Ability to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
Ability to demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks;
Ability to operate a personal computer using program applications appropriate to assigned duties;
Ability to communicate effectively both orally and in writing, with the public and other employees.
Physical Requirements: Tasks require the ability to exert light physical effort including but not limited to, lifting, carrying, pushing and/or pulling, etc. of objects and materials of light weight (generally 25 pounds or less). Tasks may involve extended periods of time in seated position and at a keyboard or workstation.
Project Management: Tasks require the ability to schedule, coordinate, and manage various projects of varying degrees of difficulty, size and complexity.
Equipment, Machinery, Tools, and Materials: Tasks require the ability to operate, and/or control the actions of equipment, machinery, tools, and/or materials, commensurate with duties of the position.
Social and Interpersonal Communication Skills: Position requires professional social and interpersonal communication skills, including the ability to function in a major organizational unit requiring significant internal and external interaction.
Reasoning: Position requires functional reasoning skills enabling the analysis of major problems that necessitate complex planning for interrelated activities that can span one or several work units. Position requires situational reasoning skills allowing for the ability to exercise judgment, decisiveness and innovation in situations involving broader aspects of the organization.
Desirable Minimum Qualifications, Education and Experience
Applicant must be personable, organized and professional. Position requires a Bachelor's Degree in Public Administration, Business or related field; and four (4) to five (5) years of public sector experience, working with municipal management and/or elected officials and community groups or equivalent experience. Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job may be substituted for evaluation at the discretion of Town management.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel classified in this position. This job description is subject to change as the needs and requirements of the job change.
|Deadline:||July 8, 2016|
|Job Title:||Landscape Assistant|
|Salary:||$22,770 - $31,435|
PARKS & RECREATION
GENERAL STATEMENT OF DUTIES
An employee in this classification performs under the general direction and supervision of the Landscape Specialist. Performs professional landscape design installations and maintenance for the Parks and Recreation Department. Performs difficult, technical and responsible work assisting the Landscape Specialist in the maintenance of mulched areas, turf areas and annual beds located within Town parks and other areas as specified.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for performing skilled and semi-skilled tasks in landscape maintenance of the buildings, grounds and related facilities. Work requires familiarity with and competence in basic practices of one or more of the landscaping and maintenance trades. The employee must exercise tact and courtesy in working with outside vendors and repair agents. The employee must have the ability to execute details of work according to specific instructions and be able to adapt to varying changes in the work schedule. Work may involve evening and weekend hours. Does related work as required.
ILLUSTRATIVE EXAMPLES OF WORK
ESSENTIAL JOB FUNCTIONS
Assists Landscape Specialist in daily tasks and duties associated with care and upkeep of grounds
Ability to assist in planting, watering, mulching, pruning, fertilizing, seeding, applying pesticides, weeding, mowing and other necessary practices
Shovels snow from sidewalks and steps and applies de-icing materials
Involved with decorating of the Town park for Christmas
Assists with landscape modifications and enhancements
Assists when needed with cleaning restrooms, replaces soap, paper towels, toilet paper, etc.
Works during special events such as Easter, July 4th, Halloween and Christmas in the Park
Performs other tasks as required or assigned.
KNOWLEDGE, SKILLS AND ABILITIES
General knowledge of the tools, materials and equipment used in parks and lawn maintenance
Ability to use common hand tools and to operate simple machinery and equipment
General knowledge of minor building maintenance and repair
Ability to follow written and oral instructions
Ability to deal courteously with the general public, volunteers and fellow employees
• Ability to be a self-starter, work independently and work with others
• Knowledge of safety practices and precautions applicable to duties.
• Must be able to perform basic life operations of climbing, balancing, stooping, kneeling, crouching, reaching, walking, pushing, pulling, lifting, grasping, feeling, hearing, and repetitive motions.
• Must be able to perform light work, exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Must possess the visual acuity to prepare and analyze data and figures, to operate a computer terminal, to operate machines, and to use measurement devices.
MINIMUM EXPERIENCE AND TRAINING
• Graduation from a technical or community college with a degree in horticulture or a related field, with extensive experience in landscaping, nursery operations, or a related field, or an equivalent combination of training and experience.
• Possession of a valid North Carolina Driver’s License during the time of employment.
• Possession of North Carolina Pesticide license or ability to attain same within one year of employment.
• Successful completion of a controlled substance screening.
Technical Competency: Ability to use the tools and concepts of the specialty area in which the employee works. Includes using the appropriate processes, procedures, resources, and work or professional standards.
Interpersonal Competency: Ability to work with people, develop and maintain work relationships, communicate, manage conflict, and perform as an effective team member.
Intellectual Competency: Ability to think, learn and process information. Ability to solve problems and gather necessary information. Includes having math and reading skills appropriate to job level.
Customer Service: Ability to identify customers, determine the valid needs of a situation, and provide service or service recovery in a manner that satisfies the customer.
Organizational and Community Sensitivity: Ability to take the larger perspective into account, recognize organizational and community priorities and balance actions appropriately.
Physical Skills: Ability to perform required jobs with adequate strength, dexterity, coordination and visual acuity (with reasonable accommodations if needed) and in a manner that does not pose a direct threat to the health or safety of the employee or others in the workplace.
Salary Grade: 4
Annual Pay Range: $22,770 - $31,435
|Deadline:||July 1, 2016|
|Job Title:||Firefighter/EMT Position|
|Description:||The Town of Blowing Rock is now accepting applications for multiple part-time Firefighter/Emergency Medical Technician positions. Duties include participating in incident response such as firefighting operations, remediation activities of chemical spills, hazardous materials, responding to medical emergencies, providing Emergency Medical Technician services, technical rescue calls operating various equipment, inspecting the station and equipment, assisting in preparing reports and other manual and digital record keeping, and participating in training. Must possess North Carolina Driver’s License and the ability to obtain other required certifications.
Compensation will depend on qualifications and experience. The position is non-exempt. The Town of Blowing Rock is an equal opportunity employer. All offers of employment are subject to successful completion of a controlled substance screening and a medical examination.
Applications are available at Town Hall during regular office hours or can be accessed online at www.townofblowingrock.com. Submit applications via email to email@example.com or in person at Town Hall located at 1036 Main Street or via mail to PO Box 47, Blowing Rock, NC 28605. Positions open until filled.
|Job Title:||Reserve Police Officers|
|Description:||Multiple Reserve Police Officer Positions
The Town of Blowing Rock Police Department is now accepting applications for multiple part-time Reserve Police Officer I positions. These positions involve answering calls, preparing incident reports, investigating traffic accidents, enforcing State Laws and local ordinances, and other duties as required. Applicants must possess a valid North Carolina Driver’s License, North Carolina BLET, and a High School diploma or equivalent.
The Town of Blowing Rock is an equal opportunity employer. All offers of employment are subject to successful completion of a controlled substance screening, a physiological examination, and a medical examination.
An application may be obtained at the Blowing Rock Police Department, 143 Park Ave Blowing Rock, during regular office hours, 8:00 a.m. to 5:00 p.m., Monday through Friday or viewed online at www.townofblowingrock.com. Applications must be returned to the Blowing Rock Police Department 143 Park Avenue Blowing Rock North Carolina 28605.
|Job Title:||Accounts Payable Specialist/Administrative Support|
|Description:||ACCOUNTS PAYABLE SPECIALIST/ ADMINISTRATIVE SUPPORT
General Statement of Duties
Performs responsible administrative support and fiscal work in various areas of the Administration and Finance Department with a primary focus in accounts payable processing, receivable/billing collections, Town vehicle fleet tag and title work, and general customer services for the Town.
Distinguishing Features of the Class
An employee in this class is responsible for providing support in various areas of the Administration and Finance Department with primary focus on accounts payable, vehicle tag and title processing, utility collections, customer service, and accounts receivable work for the Town. The employee also performs a variety of administrative support work and provides back-up for other staff. Work involves heavy public contact, functions and coordination with other departments within the Town's organizational structure. Work also requires considerable knowledge of the Town’s accounts payable and utility customer service policies and utility field activities as well as the ability to perform vehicle tag and title work for the Town's fleet. Considerable tact and courtesy are required in public contact functions. Work is performed under regular supervision and is evaluated through conferences, by review of appropriate records and reports, and the accuracy and thoroughness of assigned responsibilities.
Duties and Responsibilities
Essential Duties and Tasks
Centrally collects all invoices for services and products purchased by the Town; ensures all invoices receive proper approval and general ledger account codes; breaks out state and county sales tax amounts for proper coding in the general ledger; organizes bill payment according to due date to ensure prompt payment.
Enters invoices into accounts payable software for payment; prints checks; prints general ledger distribution reports; prints invoices and maintains payment records in a neat, orderly fashion for future staff reference; sets up vendor files; obtains completed W-9s; prints and mails 1099s.
Serves as telephone and visitor receptionist for Town Hall; directs visitors and calls to proper location; answers incoming calls for general Town government; provides general information to citizens; forward calls to proper location; takes messages when necessary; answers complaints from citizens, researches problems, and renders decisions or answers to their questions; refers precedent setting issues to higher level management for advice and consultation.
Collects incoming revenue from utility customers, and other fees, taxes, and other sources; inputs collections into computer system; collects revenues in person and through the mail; keys in customer's utility/tax account numbers; assists customers with establishing utility accounts; describes and assists customers with utility, solid waste and other municipal services; establishes customer account data base; coordinates connection and disconnection of service with the utility billing administrator; performs inquiry on accounts to solve customer billing and payment problems; coordinates with utility billing staff as needed.
Prepares appropriate NCDOT applications and forms to process tags and titles for all Town vehicles; maintains up to date vehicle title records; ensures proper details are recorded for sequencing of invoice to statement bill payment; researches vendor payment questions and invoice discrepancies.
Performs general office support work including typing, word processing, maintenance of various logs and manual records and files; enters data into spreadsheets; assists with production of newsletters; maintains various data bases of information; orders supplies; sorts and distributes outgoing and incoming mail.
Distributes various bulk bills such as credit card statements, uniforms invoice, etc. to departmental accounts.
Assists and backs up other staff.
Performs related duties as required.
Recruitment and Selection Guidelines
Knowledges, Skills, and Abilities
Considerable knowledge of local policy and state statutes regarding accounts payable processing, vehicle tag and title processing, utility customer service policies and procedures, data base maintenance and accounts receivable.
Considerable knowledge of standard operating practices involved in modern office operation and serving the public.
Considerable knowledge of State and County Sales tax processing.
Knowledge of office technology including work processing, spreadsheets and special financial applications for utility accounts and collections and accounts receivable maintenance.
Some knowledge of the laws and practices involved in ad valorem tax collections.
Some knowledge of paraprofessional accounting principles and practices.
Skill in customer relations, collaborative conflict resolution and public contact.
Ability to deal effectively with the public in a tactful and effective manner.
Ability to create and maintain accurate records, reports, and files in support of a customer oriented operation in applications including: Microsoft Word, Excel, and PowerPoint.
Ability to operate calculator, computer terminal, typewriter, cash register, and related office equipment.
Ability to establish and maintain effective working relationships with coworkers, supervisors and the general public.
Accuracy in the entry of data and compilation of records.
Ability to organize work and meet deadlines.
Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, pulling, fingering, grasping, feeling, talking, hearing, and repetitive motions.
Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Must possess the visual acuity to work with data and figures, operate a computer terminal, and work with detailed use of the eyes.
Desirable Education and Experience.
Graduation from a community college with a degree in business or accounting and experience in a collections or billing operation involving heavy public contact; or an equivalent combination of education and experience.